AI-generated English translation — it may contain errors. The Japanese page is the authoritative version.
The following are the agreement items for applications to use the Division of Analytical Electron Microscopy, IMR under the analysis-facility framework. They may be amended as needed (current as of April 30, 2025).

• The analysis-facility framework is limited to Tohoku University members using the facility for academic purposes with public outcomes and self-use.
• External users, non-public projects, and use requiring technical support or service must apply through CINTS.
  • These conditions also apply to our equipment used through CINTS unless otherwise specified. For CINTS use, read “funds administered within Tohoku University” in item 2 as “funds registered with CINTS.”
  • CINTS non-public projects need not agree to items 4, 9, 10, or 14.
  • Technical-service use need not agree to items 6, 7, or 11.

Application and approval process (reference)

1. Complete the application form on the dedicated site.
2. Review and agree to these items on the site.
3. Review by the Division of Analytical Electron Microscopy, IMR.
4. Confirmation with the applicant’s accounting office that the nominated fund may be used.
5. Approval by the Director of the Analytical Research Core for Advanced Materials (ARCAM).

List of Agreement Items

1. Purpose of use

I agree to use the facilities only for academic research and education; not to transfer use rights, lend use to others, provide obtained data directly to external third parties, or use it for another purpose. Academic sharing with collaborators is permitted.

2. Fees

I agree to check charges and pay usage, support, and consumable fees by the stated due date from funds administered within Tohoku University. Charges apply to reserved machine time, including same-day cancellation, interruption, or shortening due to reasons not attributable to the division.

3. Use of external funding

When using contract-research, collaborative-research, or other funds with contractual conditions, I understand that division staff are not automatically bound by those conditions. I will consult in advance where necessary and make arrangements at my own responsibility, including for confidentiality agreements.

4. Aggregation and disclosure of use

I agree that the division may organize and report or disclose application information and actual use records, such as users, affiliations, dates, and research purposes, as operational and research-support achievements. This does not include measurement data or research results; consult us in advance where disclosure is problematic.

5. Research and sample information

I agree to provide information on the research project and intended samples as needed for safe, appropriate use. Insufficient information may result in restriction or refusal of use.

6. Safe use

I agree to use equipment safely and carefully; obtain required training and licenses; avoid unauthorized operation; ask when uncertain; cooperate in safety; and promptly report abnormalities or trouble to the administrator.

7. Compensation for damage

I agree that, if I damage or cause failure of equipment, I may be liable for compensation according to the circumstances, whether or not intentional or negligent. We may charge all or part of restoration costs and, for intentional or grossly negligent loss of availability seriously affecting other users, lost profits equivalent to downtime.

8. Data quality

I understand and agree that the division does not guarantee the quality or reproducibility of data obtained using its facilities and is not responsible for interpretation or academic judgment. Consider collaborative research where appropriate.

9. Information on research presentations

I agree to provide information when outcomes using our facilities or support are first presented, including venue, presenter, title, journal, and DOI, for achievement aggregation and management.

10. Acknowledgements

I agree to state the use of our facilities or support when publishing resulting research outcomes. Examples are available on our website.

11. Licenses and training

I agree to complete the required training and obtain the division’s license before operating equipment that requires one. Unlicensed users may use equipment only under the supervision and responsibility of division staff or a licensed user.

12. Sample handling

Because samples may be damaged or altered during use or support, I agree to handle them myself in principle. The division may handle samples on request but is not responsible for the result; consult us in advance about samples requiring special handling.

13. Return and storage of samples

The division does not store samples or materials after use. I will take them away promptly; uncollected items may be discarded at the division’s discretion and may not be retrievable later. Samples provided for adjustment or practice may be used at the division’s discretion.

14. Cooperation with research reports

I understand and agree that the division may request cooperation in preparing manuscripts about outcomes for institute research reports or public-relations materials, such as IMR Research Highlights.

15. Unavailable machine time

Equipment use is provided on a best-effort basis as a shared facility. I agree that the division is not responsible for compensating reserved machine time or related damage when it becomes unavailable, including owing to a prior user’s damage, natural failure, urgent maintenance, audit restrictions, force majeure, or operational suspension. Please plan with contingency time.

16. Management by affiliated organization

I agree that this application has the approval of my affiliated organization and that reservation limits, use responsibility, and compensation may be handled by organization (laboratory, company, etc.) rather than individual. Obtain approval from your supervisor. Fees, reservation limits, repair costs caused by user responsibility, license management, and safety education may be managed at the registered-organization level.

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